How We Use AI at SafePolicy AI
We use AI to assist in producing governance documentation efficiently and consistently, while maintaining human oversight and transparency.
Our approach to using AI responsibly
SafePolicy AI uses artificial intelligence to assist in the creation of governance documentation for small and medium-sized businesses that use AI within their operations.
Our aim is to help organisations document, understand, and manage their use of AI in a practical and accessible way. We believe transparency about how we use AI ourselves is an important part of doing this responsibly.
How AI is used in our service
We use AI-assisted systems to help draft structured governance documents based on information provided by customers through our intake process. This includes, for example:
- Drafting AI usage and acceptable use policies
- Structuring AI system inventories
- Supporting the creation of governance statements and risk registers
AI allows us to produce consistent, well-structured documentation efficiently, while still tailoring outputs to each organisation’s context.
Human oversight and review
AI does not operate independently within our service.
All documentation generated using AI-assisted tools is subject to human oversight before delivery. We review outputs to ensure they are coherent, appropriately scoped, and aligned with the information provided by the customer.
We do not rely on AI to make final determinations, judgements, or decisions without human involvement.
What AI is not used for
SafePolicy AI does not use AI to:
- Provide legal advice
- Provide regulatory or statutory certification
- Make automated decisions about individuals
- Replace professional or legal judgement
Our service is designed to support internal governance and documentation, not to act as a substitute for qualified legal or regulatory advice.
Data use and protection
We process customer-provided information solely for the purpose of delivering the requested documentation.
We do not use customer data to train public AI models. Data is handled in accordance with our Privacy Policy and is only shared with trusted service providers where necessary to operate the service.
Customer responsibility and limitations
AI-assisted outputs are provided to support internal governance efforts. Customers are responsible for reviewing all documentation, ensuring it is appropriate for their organisation, and implementing it in a way that reflects their specific circumstances.
Where required, customers should seek independent professional or legal advice.
Our commitment
As the regulatory and best-practice landscape for AI evolves, we will continue to review and improve how we use AI within our service.
We are committed to using AI in a way that is transparent, proportionate, and aligned with responsible business practices.